{"id":556,"date":"2017-10-31T13:01:26","date_gmt":"2017-10-31T17:01:26","guid":{"rendered":"https:\/\/www.ccrossan.com\/blog\/?p=556"},"modified":"2017-10-31T13:01:26","modified_gmt":"2017-10-31T17:01:26","slug":"un-approve-sharepoint-list-item-previous-versions","status":"publish","type":"post","link":"https:\/\/crossan007.dev\/blog\/microsoft-sharepoint\/un-approve-sharepoint-list-item-previous-versions\/","title":{"rendered":"Un-Approve SharePoint List Item Previous Versions"},"content":{"rendered":"\n
Tweet<\/a><\/div>\n

I recently had a change request against a SharePoint Forms Library I had created a few years ago – the request was to adjust the permissions so that form submitters could see only the forms that they’ve submitted (and not others).<\/p>\n

This is a generally straightforward action on new libraries: enable ” Require content approval for submitted items?”,\u00a0<\/strong>and change “Who should see draft items in this document library?”\u00a0<\/strong>to “

However, enabling these settings seems to have caused the items that already existed to have an Approval Status of “Approved, ” despite a pending Approval workflow.\u00a0 This caused the undesired effect of allowing users who do not hold the “Approve” permission level to access a\u00a0previous version<\/em><\/span> of items still in the approval workflow.<\/p>\n

I needed to reject previous versions of forms where the current version had not yet been approved.\u00a0 On lots of items.<\/span><\/strong><\/p>\n

I found numerous examples from google how to use PowerShell to set the Approval Status of list items<\/a>; however, nearly every example dealt with only the current version of a list item – making no mention of altering the approval status of previous versions of list items.<\/p>\n

Additionally, I found a few posts attempting to manipulate attributes for previous versions;\u00a0 the responses for each of these inquires were varied:<\/p>\n